Trade Show Associate

Job title: Trade Show Associate

Company: Randstad

Job description: A company in Mississauga is looking for a well rounded individual to work in their Mississauga location as well as the trade show in MTCC.Shift timing: 8am-5pm
Rate: $18.50/hr
+ $100/day for meals ad hotel accomodation
Contract: project is for 6 weeks
Location: Mississauga and TorontoDuties are as follows:
PRE-SHOW:
1. Arrange and book trailers for the MOVE IN/OUT
 Load at Boothworks
 Deliver at Metro Toronto Convention Center
2. Prepare all the paperwork for TMU, UofT, Lakehead, Queens & UofG& Guelph Humber:
 Certificate of Insurance
 Fire and Safety
 Electrical, Floor, and Storage Plan etc
3. Order Online, submit order Show Services forms, Furniture Rentals, etc
 Showtech
 Stronco
 Metro Toronto Convention Center
 Executive Furniture
 Robinson Services
4. Book and Provide a Purchase Order to the Install and Dismantle team
 Supplier: Much
5. Double-check all requirements needed per University
6. Provide all the paperwork PRINT OUT SUMMARY to Boothworks Leads
7. Make sure all crates and skids are properly labeled (per University)
8. Coordinate delivery hours and provide all paperwork to suppliers
 Trailer Companies
 Furniture Rentals
INSTALL DAYS
1. Monitor the delivery of the crates/skids at the MTCC loading dock
 Contact and wait for the carrier drivers onsite
 Coordinate and provide paperwork for the inbound delivery with the MTCC Team
2. Provide instructions to the unloader team on where to deliver the crates/skids
3. Monitor the IN and Out of the install team per university
4. Provide wristbands and parking pass to the install & dismantle team
5. Check the installation of electrical drops, rigging, etc. if properly in place
6. Check with the client if there’s something to add or modify (show services orders, setup, etc)
7. Take photos of the setup for reference
DISMANTLE & POST-SHOW
1. Check with the client if there are special arrangements or requests with their products after the show (delivery details/address etc)
2. Monitor the IN and Out of the dismantle team per University
3. Coordinate with the Stronco team (Material Handling) about the delivery of the empty crates/skids at the assigned booths
4. Coordinate with Boothworks Leads about the arrival of the truck/s
5. Make sure all crates and skids are properly labeled (per University)
6. Coordinate with the truck drivers regarding arrival at the Marshalling Yard and MTCC loading dock
7. Monitor and record the carrier number per university once the crates/skids are loaded
8. Arrange shipment back to each University (literature, clients products, etc)OTHER PROJECTS:
1. Prepare and Create Proposals
2. Prepare Work Order for the Install and Dismantle Team
3. Coordinate and Order Show Services required
4. Prepare and Submit paperwork (show orders, certificate of insurance, electrical plans etc)
5. Arrange/Book and Monitor shipment (carrier or courier) – inbound and outbound
a. Prepare labels, Bill of Lading etc
6. Monitor the Install and Dismantle team
7. Request for show photos, etc
8. Post Show: Arrange delivery or pickup of clients leftover products etcAdvantages
– $100/day for meal allowance
– fun work environment
– transit accessible
– great team
– opportunity to gain a new skill setResponsibilities
PRE-SHOW:
1. Arrange and book trailers for the MOVE IN/OUT
 Load at Boothworks
 Deliver at Metro Toronto Convention Center
2. Prepare all the paperwork for TMU, UofT, Lakehead, Queens & UofG& Guelph Humber:
 Certificate of Insurance
 Fire and Safety
 Electrical, Floor, and Storage Plan etc
3. Order Online, submit order Show Services forms, Furniture Rentals, etc
 Showtech
 Stronco
 Metro Toronto Convention Center
 Executive Furniture
 Robinson Services
4. Book and Provide a Purchase Order to the Install and Dismantle team
 Supplier: Much
5. Double-check all requirements needed per University
6. Provide all the paperwork PRINT OUT SUMMARY to Boothworks Leads
7. Make sure all crates and skids are properly labeled (per University)
8. Coordinate delivery hours and provide all paperwork to suppliers
 Trailer Companies
 Furniture Rentals
INSTALL DAYS
1. Monitor the delivery of the crates/skids at the MTCC loading dock
 Contact and wait for the carrier drivers onsite
 Coordinate and provide paperwork for the inbound delivery with the MTCC Team
2. Provide instructions to the unloader team on where to deliver the crates/skids
3. Monitor the IN and Out of the install team per university
4. Provide wristbands and parking pass to the install & dismantle team
5. Check the installation of electrical drops, rigging, etc. if properly in place
6. Check with the client if there’s something to add or modify (show services orders, setup, etc)
7. Take photos of the setup for reference
DISMANTLE & POST-SHOW
1. Check with the client if there are special arrangements or requests with their products after the show (delivery details/address etc)
2. Monitor the IN and Out of the dismantle team per University
3. Coordinate with the Stronco team (Material Handling) about the delivery of the empty crates/skids at the assigned booths
4. Coordinate with Boothworks Leads about the arrival of the truck/s
5. Make sure all crates and skids are properly labeled (per University)
6. Coordinate with the truck drivers regarding arrival at the Marshalling Yard and MTCC loading dock
7. Monitor and record the carrier number per university once the crates/skids are loaded
8. Arrange shipment back to each University (literature, clients products, etc)
OTHER PROJECTS:
1. Prepare and Create Proposals
2. Prepare Work Order for the Install and Dismantle Team
3. Coordinate and Order Show Services required
4. Prepare and Submit paperwork (show orders, certificate of insurance, electrical plans etc)
5. Arrange/Book and Monitor shipment (carrier or courier) – inbound and outbound
a. Prepare labels, Bill of Lading etc
6. Monitor the Install and Dismantle team
7. Request for show photos, etc
8. Post Show: Arrange delivery or pickup of clients leftover products etcQualifications
Job starts last week of August of just after labor day.
During time in toronto they will have their own hotel room and will receive 100 per day for food.
Must wear safety shoes. This person will be on their feet all day walking all day.
Must have fantastic attitude with a can do spirit.
The role is to ensure everything runs smoothly with the trade show.
Must have great communication skillSummary
If you or anyone you know if interested, please email your resume to merlinanna.abraham@randstad.caRandstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada’s workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

Expected salary: $18.5 per hour

Location: Mississauga, ON

Job date: Wed, 21 Aug 2024 22:58:59 GMT

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