Job title: Contract & Special Services Clerk
Company: City of Brampton
Job description: Job Description:JOB TITLE: Contract & Special Services ClerkDEPARTMENT: Public Works & EngineeringPOSTING NUMBER: 106265NUMBER OF POSITIONS: 1JOB STATUS & DURATION: Temporary 18-monthsHOURS OF WORK: 35 hour workweekLOCATION: Hybrid Model*– when working onsite, you will report to the location of West Tower.SALARY GRADE: 5STARTING SALARY: $932.05 per weekJOB TYPE: UnionPOSTING DATE: August 23, 2024CLOSING DATE: September 05, 2024AREA OF RESPONSIBILITY:Reporting to the Manager, Facilities Maintenance, responsible for the compiling and preparation a variety of reports, correspondence, spreadsheets, charts, graphs, invoices, purchase requisitions, purchase orders and bid documents.
- Maintain, update, archive Departmental and Corporate Contracts as well as assist in the administration of these contracts.
- Review statement of accounts and review, verify and process invoices.
- Update and maintain the Facility Maintenance Database (FMD) for citywide facility maintenance contracts.
- Liaise with applicable departments regarding changes and enquiries regarding contracts and invoices.
- Maintain WSIB Clearance Certificates and Insurance Certificates.
- Update monthly Service Contracts key performance indicators.
- Generate and review PeopleSoft Financial Reports, PO Balance, Requisitions Entry and Purchase Order and Invoice Inquiry.
- Review and update vendor monthly reports
- Provide administration support of current budget for Department’s Section.
- Responsible for MasterCard reconciliation and submission.
- Assist in arranging for co-op students.
- Track training/courses for full time staff.
- Respond to inquiries from internal and external clients.
- Provide administrative support in meetings and within the work team.
- Prepares outgoing mail for post office or courier, receives, sorts and distributes incoming mail.
- Performs other similar and related duties as assigned.
SELECTION CRITERIA:
- Completion of Grade 12 or equivalent.
- Over one (1) year, up to and including two (2) years office/contract administration experience.
- Good mathematical ability and organizational skills.
- Ability to type 40 w.p.m.
- Exceptional written and verbal communication and interpersonal skills with an emphasis on customer service.
- Knowledge of MS Office (Outlook, Word, Excel and PowerPoint) and Peoplesoft financial systems is essential.
- Able to work independently and as part of a team.
**Various tests and/or exams may be administered as part of the selection criteria.Interview: Our recruitment process may be completed with video conference technology.Applicants who do not meet the educational requirements but have direct related experience may be considered.As part of the corporation’s Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation. Any changes affecting this position will be communicated as information becomes available. *Our Hybrid Model is subject to change.If this opportunity matches your interest and experience, please apply online quoting reference #106265 by September 05, 2024 and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted. The successful candidate(s) will be required, as a condition of employment, to execute a written employment agreement. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.As part of the application process, applicants will be invited to complete a self-identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions. Should you wish to opt out of completing the survey, please select “prefer not to answer” as a response to each question. All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable. The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.If you would like to request content in an alternate format, please contact the Accessibility office by submitting a new
Expected salary: $932.05 per week
Location: Brampton, ON
Job date: Sun, 25 Aug 2024 01:28:05 GMT
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