Job title: Office Manager
Company: Robert Half
Job description: Job Description:Our client, a Private Finance firm based in Midtown Toronto seeks a highly organized and proactive Office Manager to join their team and support the firm’s administrative office functions.The successful candidate will play a key role in maintaining a smooth operating office environment.This is an in-person position with no remote or hybrid work flexibility.Office Management and Administrative Support:· Oversee the daily office operations and workspace maintenance, coordinating with leadership to ensure an efficient, organized environment.· Handle general office upkeep, manage supplies, and coordinate with external vendorsExecutive Support:· Assist leadership with calendar management, coordinating appointments, meetings, and events to optimize time and productivity.Office Communication:· Serve as the main point of contact for office communications, handling phone and email inquiries professionally and efficiently.· Act as a liaison between internal teams and external partners as needed.Reporting and Documentation:· Compile and deliver regular basic reports, ensuring accuracy and attention to detail.· Manage and maintain important documents, records, and databases securely and in compliance with company policies.· Partner with outsourced resources to facilitate the execution of expense reports.Project Support and Systems Implementation:· Collaborate with team members on special projects and assist in the rollout of new systems and processes to enhance office productivity.· Proactively contribute ideas to improve office management practices and support the firm’s operational goals.Requirements:
- Possess a minimum of 5 years of experience in an office management or coordinator role
- Demonstrated expertise in vendor management
- Proven experience in administrative office tasks and procedures
- Prior experience in catering and ordering office supplies
- Proficiency in calendar management and ability to manage multiple calendars
- Strong organizational and multitasking abilities
- Excellent communication and interpersonal skills
- Proficient in using office software and technology tools
- Ability to work independently and make decisions under minimal supervision
- Good problem-solving skills and ability to handle office-related issues effectively
- Demonstrated ability to maintain confidentiality and handle sensitive information with discretion
- Strong attention to detail and accuracy
- Ability to work in a fast-paced environment and meet deadlines.
Expected salary: $60000 – 75000 per year
Location: Toronto, ON
Job date: Thu, 14 Nov 2024 06:35:17 GMT
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