Human Resources Coordinator

Job title: Human Resources Coordinator

Company: Ontario Health atHome

Job description: CARE AND BE CARED FOR – THIS IS YOUR HOMEAre you highly organized, detail-oriented and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in an organization that cares for you?If so, take a look at this rewarding career opportunity working alongside a supportive and collaborative team of over 9,000 regulated health care and other professionals. We are amid a momentous time for health care in Ontario as we move to a more connected health care system through the Ontario Health Teams model of care.Ontario Health atHome has a need for a Permanent Full-time Human Resources Coordinator as described below. Ontario Health atHome is committed to supporting healthcare in a manner that is consistent with patient and family centred care. Applicants are required to have a demonstrated understanding and commitment to this care philosophy. This position understands the importance of quality and safety and requires a high degree of attention to detail and excellent time management skills. Preference will be given to candidates who are proficient in both official languages. The position will be located within the Erie St. Clair Region and travel may be required between all three sites (Windsor, Chatham, Sarnia).What do we offer?We know wellness is supported with work-life balance. In an inclusive culture committed to support your passion for continuous learning, growth and innovation, we offer:

• Attractive comprehensive compensation packages and benefits
• Valuable development opportunities
• Membership in a world class defined benefit pension
• Flexible hybrid work location [Chatham-Kent, Sarnia-Lambton, Windsor-Essex]

What will you do?The Human Resources (HR) Coordinator reports to the Human Resources Manager and provides administrative support and coordination to the human resources team. Areas of responsibility include effectively supporting labour relations; coordinating the preparation of business materials such as letters, mass emails, memos, reports and presentations; organizing meetings including preparing agendas and taking minutes; supporting disability claims management as required;planning and organizing travel arrangements; and providing support to recruitment processes. This role deals with highly confidential information and the incumbent must act and operate in an independentfashion and take initiative to ensure that matters are dealt with in an efficient and professional manner. At times, this role may be required to respond on behalf of the Director/ Manager/Human Resources Business Partners on routine and non-routine inquiries.KEY RESPONSIBILITIES:Administration

• Provides administrative support to the Human Resources team including recruitment, labour relations, claims management and other general HR functions
• Coordinate meetings (internal and external), draft agendas, record and transcribe minutes from meetings, compile and distribute materials for meetings, and all other requirements for meeting support
• Create, format and proofread correspondence, reports and other Compile, generate and tabulate various data for expenses and/or reports
• Compose routine and non-routine correspondence ensuring that confidential information is completed in a timely and accurate manner. Maintain appropriate paper & electronic filing system for documents related to the program/department, including electronic personnel files
• Assist with administrative details of projects, programs and proposals by collecting, compiling and researching information and data
• Maintains updated lists of standing committees, task force and working group members, ensuring changes are made as needed to the mailing lists. Maintain contact lists of service providers, community members, stakeholders, etc.
• Maintains and updates information for HR pages on the Intranet. Ensure up to date, accurate information is posted.
• Electronic archiving of office documents
• Other duties as assigned
• Exemplify, embrace and intentionally promote an inclusive work environment where all are meant to feel they belong
• Continually demonstrate a commitment to create a positive culture of equity, inclusion, diversity and anti-racism

Recruitment

• Provides administrative support as needed for internal and external recruitment which may include coordinating interview schedules; preparing interview packages and assisting in the onboarding process
• Collaborating with the HR Manager and Recruitment Specialist to support other recruitment tasks as assigned

Occupational Health & Safety

• In coordination with Director, HR, supports Occupational Health & Safety work requirements such as: ergonomic assessments; training sessions; flu clinics; mask fit testing; health & safety inspections and risk assessment processes
• Provide administrative support to Joint Occupational Health & Safety Committees
• Other duties as assigned

What must you have?Educational Qualifications

• Post-Secondary Education in Human Resources or Business
• Completion of HR Certificate an asset
• CHRP designation or progress towards its achievement is an asset

Experience

• 2-3 years’ experience in progressively responsible HR roles within a unionized environment
• Experience in healthcare preferred

Skills and Attributes

• Strong problem solving, organizational & time management skills
• Excellent attention to detail and ability to multi-task and provide support to multiple people/demands concurrently
• Ability to work under pressure with multiple demands, set priorities and meet deadlines
• Ability to handle confidential and sensitive information in a discreet and professional manner
• Excellent human relations skills including the ability to maintain confidentiality, tact, integrity and diplomacy
• Proficiency in Microsoft applications – Word, Excel, Outlook, Power Point
• Knowledge of using printer, fax machines, copiers
• Thorough, complete and accurate management of tasks with high attention to detail
• Strong ability to meet deadlines and set priorities

Communication/Interpersonal Skills

• Excellent written and oral communications skills
• A valid driver’s license and access to a reliable vehicle
• Ability to use a computer in a Windows environment
• We have a mandatory COVID-19 vaccination As a condition of employment, all employees are required to submit proof of COVID-19 vaccination status prior to start date.

What would give you the edge?

• Knowledge of Ontario Health atHome
• Ability to speak French or another second language

Who are we?We are Ontario Health atHome, ready to serve every person in Ontario. We partner with patients and caregivers, family physicians, hospitals, long-term care and retirement homes, service providers and Ontario Health Teams, to deliver responsive, accessible, integrated, patient-centred care.Why join us?If you’re interested in driving excellence in care and service delivery, and seeking an unparalleledopportunity to lead and learn, partner and connect, care and be cared for, this is your home.Equity, Inclusion, Diversity and Anti-Racism CommitmentOntario Health atHome is committed to a culture of equity, inclusion, diversity and anti-racism. We are committed to attracting, engaging and developing a workforce that reflects the diverse communities we serve. We welcome and encourage applications from all qualified applicants. Accommodations for persons with disabilities required during the recruitment process are available upon request.STARTING DATE: As soon as possiblePOSITION STATUS: Permanent Full-TimeHOURS OF WORK: Monday to Friday (37.5 hours per week 8:30am – 4:30pm)SALARY RANGE: $57,919.15 – $69,159.48We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Expected salary: $57919.15 – 69159.48 per year

Location: Canada

Job date: Sun, 10 Nov 2024 04:47:25 GMT

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